Back Office Executive

Job Summary (Job Timining : 09:00 AM to 08 PM ) - Fresher can also apply

We are looking for a well-organized and detail-oriented Back Office Executive for our client in Rajkot, Gujarat. The ideal candidate will be responsible for handling daily administrative tasks, maintaining records, updating data, preparing reports, and providing operational support to various departments. The candidate should have good computer knowledge, proficiency in MS Office, and the ability to manage multiple tasks efficiently while maintaining accuracy and confidentiality.

Key Responsibilities

• Handle daily back-office operations, administrative activities, and documentation work.

• Enter, update, and maintain accurate data in company systems, spreadsheets, and databases.

• Prepare and maintain reports, records, invoices, and other business documents as required.

• Manage emails, maintain communication records, and respond to routine internal and external queries.

• Coordinate with sales, accounts, purchase, dispatch, and other departments to ensure smooth business operations.

• Maintain physical and digital files, ensuring proper documentation and easy retrieval of information.

• Assist in preparing quotations, purchase orders, sales orders, invoices, and other business-related documents.

• Verify data, check documents for errors, and ensure information is entered accurately into the system.

• Follow up with customers, vendors, and internal teams for pending documents, approvals, and updates.

• Support inventory records, order processing, dispatch documentation, and other operational activities whenever required.

• Prepare daily, weekly, and monthly reports for management review.

• Handle routine administrative tasks such as printing, scanning, filing, and record management.

• Maintain confidentiality of company information and follow established procedures and policies.

• Complete assigned tasks within deadlines and provide timely updates to the reporting manager.

• Identify discrepancies in records and coordinate with the relevant department for resolution.

Required Qualifications and Experience

• Graduate in any discipline; B.Com, BBA, or equivalent qualifications will be preferred.

• Prior experience in back-office operations, administration, or data entry will be an advantage.

• Good working knowledge of MS Excel, MS Word, email, and basic computer applications.

• Familiarity with ERP systems or business management software is desirable.

• Good typing speed with accuracy and attention to detail.

• Strong organizational, communication, and time-management skills.

Preferred Candidate Profile

The candidate should be reliable, disciplined, organized, and capable of working independently as well as in a team. A positive attitude, willingness to learn, and the ability to handle repetitive tasks accurately are essential.

Job Location: Rajkot, Gujarat.

Interested candidates who meet the above requirements are encouraged to apply with their updated resume.